Executive Assistant

Objectives of this role

• Support the C-Suite. Primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Manage communication with employees by liaising with internal and external executives on various projects and tasks.
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Responsibilities

• Manage professional and personal scheduling for C-Suite including agendas, mail, email, phone calls, client management, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage their travel logistics and activities, including accommodations, transportation, and meals.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site.

Required skills and qualifications

• 10+ years of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with Microsoft office productivity tools and an aptitude for learning new software and system.
• Flexible team player, willing to adapt to changes.
• Ability to maintain confidentiality of information related to the company and its employees.

Preferred skills and qualifications

• Experience in overseeing budgets and expenses.
• Experience in developing internal processes and filing systems.