Branch Executive

Job Title:

Branch Executive

Location

Department/Group:

Consumer Care – Branch Operations

Position Reports to

Regional Accounts Executive

HR Contact:

Date posted:

Role Objective:

To ensure smooth, compliant, and efficient day-to-day operations of the Company Depot / CFA, ensuring timely dispatches, accurate inventory, and full statutory & audit compliance.

Key Responsibilities:

Inward & Inventory Management:

• Supervise and ensure 100% accurate receipt of stocks from depot as per invoice and LR.
• Ensure proper stacking, storage as per FEFO (First Expiry First Out) norms and batch-wise inventory management.
• Conduct daily stock reconciliation – Physical vs. System (SAP/WMS).
• Monitor and control near-expiry, non-saleable and damaged stocks.

Outward & Dispatch Management:

• Ensure timely and accurate processing of distributor orders, invoicing and dispatch planning.
• Coordinate with transporters for vehicle placement and ensure on-time delivery to distributors / super-stockists.
• Ensure zero billing errors and zero dispatch discrepancies.

Documentation, SAP & Claims:

• Handling all depot documentation – Inward, Outward, Stock Transfer, Gate Pass, Credit / Debit Notes.
• Complete handling of SAP transactions at depot – GRN, Invoicing, STO, Stock adjustments.
• Processing distributor claims related to shortage, breakage, price difference and expiry and forward to HO for settlement.
• Maintaining proper claim tracker and ledger reconciliation.
• Maintaining depot hygiene and Safety

Compliance & Audit:

• Ensure 100% compliance with company SOPs, statutory requirements, GST, E-way bill and audit guidelines.
• Maintain all depot records for internal & external audit.
• Ensure CFA compliance regarding manpower, infrastructure, insurance, fire safety and pest control.
• Ensure FIFO, hygiene and safety standards at depot.

CFA / Depot Coordination & Reporting:

• Single Point of Contact (SPOC) between Branch, HO Supply Chain, Sales Team and CFA.
• Daily MIS reporting to Branch – Stock availability report, Inward / Outward report, Vehicle tracking, Open Order report.
• Control depot operational costs – handling, freight, manpower.

 Candidate Profile:

Qualification: Graduate in any discipline

Experience: Min 3 to 6 years of experience in Depot / CFA / Warehouse operations in FMCG / Consumer Goods industry

Technical Skills: Must have hands-on experience in SAP (MM/SD), WMS, MS Excel (VLOOKUP, Pivot), GST & E-way Bill handling

Other Skills: Strong in stock control, documentation, and people coordination

Key Competencies: High Integrity, Attention to Detail, Operational Excellence, Audit Compliance, Time Management.

Age: Preferably below 35 years.

We work from Office / Market 6 days a week